Golf Commission Minutes - April 2006
(05-23-2006)

CITY OF ROSEBURG

GOLF COURSE COMMISSION MEETING

April 27, 2006

MINUTES

CALL TO ORDER: The City of Roseburg Golf Course Commission meeting was held in the 3rd Floor City Hall Conference Room on Thursday, April 27, 2006. Co-Chair Larry Oatney called the meeting to order at 12:10 p.m.

ROLL CALL: Present: Chair Rick Coen (arrived at 12:12 p.m.), Larry Oatney, Leila Heislein, and Ron Beach.

Absent: John Dunn.

Attending Staff: Public Works Director Clay Baumgartner, Golf Superintendent Mel Ganger, and Secretary Vicki Tower.

Others Present: Dar Sconce, Yvonne Gigstad, and Patty Huffer.

APPROVAL OF MINUTES: Heislein moved to approve the minutes of the March 23, 2006, meeting. Beach seconded the motion. Motion carried unanimously.

INFORMATIONAL ITEMS:

Maintenance Report:

The following maintenance report for the month of March for Stewart Park Golf Course was included in the packet:

 Fertilized tees.

 Applied weed control to tees.

 Fertilized greens.

 Bunkers on #8 and #2 edged and sand redistributed.

 Mowed greens, tees, and roughs as weather permitted.

 Cleared plugged drains.

 Blow off tees and greens as needed.

Ganger informed that the new greens mower has been delivered and is operating today. He stated the greens were punched on May 8th, and the pump was put in the river on May 2nd. There have been no reports of vandalism this month.

Concessionaire?s Agreement:

Baumgartner informed that Pat Huffer and the City have signed an agreement (Second Addendum to Concessionaires Agreement) that specifies October 31, 2006, as the ending date for the current concessionaire agreement. He stated staff has begun working on developing a new concessionaire agreement. A committee is being formed to assist in the development of the new concessionaire agreement. Staff is currently researching other public-owned golf courses in Oregon that operate with Concessionaires to gather ideas for successful operations. He stated staff will be looking at adding some incentives to the agreement that have not been included in the past.

A draft of the new concessionaire agreement will be brought to the Golf Commission for additional input and discussion.

Sewer Line Replaced:

Ganger stated the cast iron pipe in the Stewart Park Golf Course pro shop rusted out; they had to replace 10? to 12? of pipe under the slab floor. At that time they added a clean out.

Monthly Golf Receipts:

Patty Huffer reported they were down in revenue 40% for March, mainly due to the cold weather, but the pro shop and restaurant were also closed for six days due to the plumbing problems. Oatney questioned the golf receipts spreadsheet included in the packet. He divided the green fee passes by the number of passes and stated it came to $12.70; he didn?t think this was correct. Baumgartner said before the next meeting he would check on the totals that Oatney is questioning.

Conflict of Interest:

Heislein questioned if the conflict of interest handout is something new with the City. Coen stated a person on one of the City?s Commissions went directly to the State of Oregon with an issue rather than using the correct procedure which is to go to the Commission Chair and then if it is not resolved go to the City Manager before you go to the State. Oatney said this sounds like insubordination rather than a conflict of interest. Baumgartner presented some examples of possible conflicts of interest that could be presented to the Commission.

RUSA Update:

Baumgartner stated that RUSA has been coordinating with their engineer CH2M HILL. The engineer assigned the project has had family health issues. The company stated they may look at another engineer, but the employee is back to work.

Capital Improvement Plan:

Baumgartner reported that all of the City Commissions are part of the budget process. He stated he brought the project budget for the upcoming year back to the Commission for approval or concurrence. City Council approved the fee increase requested by the Golf Commission. Baumgartner informed that in the proposed budget there are $14,500 worth of projects for fiscal year 2006-2007. He stated City Council gave approval to use a portion of the Stewart Trust Fund for some of the projects in this year?s budget. When the budget is approved by Council, that approves the Golf Commission?s request for use of the funds.

Baumgartner said enterprise fund monies will be used for the swale project at Stewart Park; this year there are dollars allocated for the design stage.

Oatney made a motion that the City of Roseburg Golf Commission approve the Capital Improvement Plan as presented by staff for the Fiscal Year 2006-07. Heislein seconded the motion. Motion was unanimous.

Audience: None.

Good of the Order:

Coen stated that 3 people told him the greens at the Stewart Park Golf Course are in the best shape ever. Ganger said that since he has been working there, he has only used one type of sand. He stated that using different types of sand causes drainage issues and root structure problems. This may contribute to the greens being in good shape.

Heislein informed that the V.A. is asking for more volunteers. Discussion ensued regarding combining the courses. Coen stated that with the RUSA effluent issue they will be looking for more places to water; it is worth another discussion. Baumgartner said they should make a formal request to the V.A. that staff will be able to track.

Beach asked about the rules at the golf course. He is concerned with kids 5 years and under in carts and running around the course that they may be hurt by the golf balls. Oatney stated we have a policy on this. Baumgartner said he will check on this; it would have to be enforced by the concessionaire. He said he would also inquire at other courses about their procedure with this issue.

Patty Huffer asked when the fee increase is effective. Baumgartner informed it is effective June 1, 2006.

Sconce informed of the upcoming Stewart Park Women?s Golf Association Rally for the Cure to be held on June 13, 2006. She invited the Commissioners to attend and pass the word to other Commissioners and City Council.

Adjournment: Meeting adjourned at 1:05 p.m.

Vicki Tower, Secretary

<< back