Public Works Commission Minutes - September 2008
(09-29-2008)

CITY OF ROSEBURG

PUBLIC WORKS COMMISSION MEETING

SEPTEMBER 18, 2008

MINUTES

CALL TO ORDER: The meeting of the City of Roseburg Public Works Commission was called to order at 11:35 a.m. Thursday, September 18, 2008 in the City Hall Third Floor Conference Room.

ROLL CALL: Present: Commissioners Stuart Liebowitz, Dick Filley, John Kennedy, Fred Dayton, Nathan Reed, and Richard Weckerle

Absent: Chair Chris Spens, Commissioners Jim Kent and Noel Groshong

Others Present: Sane Orderly Development Representative Tom Hawksworth

Attending Staff: Public Works Director Nikki Messenger, Finance Director Cheryl Guyett, City Engineer Dick Hutton, and Public Works Department Technician Chanelle Rogers

APPROVAL OF MINUTES: Filley moved to approve the minutes of the Regular Meeting of August 14, 2008. Motion was seconded by Reed and carried unanimously.

DISCUSSION ITEMS:

Water System Master Plan / Capital Improvement Plan Award Recommendation: Hutton informed that the last master plan for the system was done in 1993 and you can usually expect a 10 year life out of a plan. The master plan tells what the system is, how it works, how the system should be modified or expanded and a recommended capital improvement plan for upgrading the system. Hutton mentioned that the City advertised for an engineering firm to do the new plan, and only received two proposals, those being from Murray, Smith and Associates (MSA) and Pace Engineers. The MSA proposal was significantly less than the Pace proposal. Messenger informed that Pace was offering services that the City had not asked for, Hutton informed that they are a firm based out of Washington and they do their master plans differently than Oregon. It will take about 1 year to write the document. Weckerle felt that MSA might have had a leg up since they have done some of our other reports on the water system. Filley asked what the reason for updating the report now was. Messenger reported that the design standards need updated, development is moving into the hills and some of those issues are not addressed in the current master plan. Hutton also mentioned that fire codes have changed since the last plan. Kennedy mentioned that for developers the current plan is obsolete and a new plan with updated information would be very beneficial to developers.

MOTION: Filley moved to recommend to the City Council to award the contract for the preparation of a new City of Roseburg Water System Master Plan and Capital Improvement Plan to Murray, Smith & Associates, Inc., in the amount of $118,422.00. Motion seconded by Weckerle and carried unanimously.

Draft TMDL Implementation Plan: Messenger informed that the South Umpqua River is listed by Oregon DEQ as potentially water quality impaired. Total Maximum Daily Loads (TMDL) have been established outlining water quality standards for a wide range of pollutants. As part of that process, the City of Roseburg is required to prepare a plan for implementing practices to help reduce pollutant loading to meet established TMDLs. Messenger reported that she and the representatives from HDR met with DEQ in Eugene. DEQ indicated they would like some minor changes to how the matrices are organized, they would also like additional measure related to pre and post construction erosion control added to the plan. Kennedy inquired if DEQ was requiring or suggesting the construction erosion control. Messenger informed they are suggesting they may require it. Discussion ensued. Messenger informed that after changes are made to the report she is planning on bringing the plan back to the commission. Reed mentioned there were a couple of words that might need to be looked at changing.

AUDIENCE PARTICIPATION: Sane Orderly Development Representative Tom Hawksworth questioned as to how the Public Works Commission works. Messenger informed that the Public Works Commission was an advisory board to the City Council. He wondered if the Planning Department had done a presentation on the UGB expansion to the Public Works Commission. Messenger informed that Brian Davis, Community Development had provided a presentation and it will be presented to this commission again. He also questioned if there was enough water for the proposed growth. Messenger informed that there is enough water to get us through 2032.

INFORMATIONAL ITEMS:

Water Treatment Plant Lighting Upgrades: Messenger reported that maintenance staff recently completed a lighting retrofit at the Water Treatment plant building. This makes the lighting much more energy efficient and gives the plant about 45% more light. The lights are expected to last 7 years. The cost for the project was $3,566.81. The Energy Trust of Oregon provided the City a $3,500 rebate. Staff anticipates saving approximately $3,000 in electrical costs over the next year including additional savings with less staff time and materials required to replace burned out lighting. Weckerle questioned if all the other City buildings had been retrofitted. Messenger informed that she thought all except for maybe the fire station buildings had been done. Liebowitz inquired if the City had looked at other energy saving methods or programs for other parts of the buildings. Messenger informed that the City Manager is currently looking at a trial run with solar panels on the safety center and staff is aware of programs that are available.

Dixonville Pump Station #2 Verbal Update: Hutton informed that this is a continuous running booster station. Staff will being going out to bid to have a new variable frequency drive booster station and new pump house building. Staff is working on getting bids out by October 1, 2008 with construction proceeding after bids are opened.

Troost / Calkins / Grove Waterline Project Verbal Update: Hutton informed this waterline project will include three short sections of water line. There is a section on Troost Street that has sections that are not connected to each other due to other developers only being required to extend so much when developing an area. Grove is a replacement of an old 2” galvanized pipe.

Messenger also informed that Taylor Skinner, new engineer technician, started September 2nd. He is a recent graduate from the Civil Engineering program at OIT and is originally from the Glide area. She also mentioned that the City recently entered into a contract with Murray, Smith and Associates (MSA) to do a tracer study at the Water Treatment Plant.

BUSINESS FROM THE COMMISSION: Dayton questioned where the UGB expansion was at. Messenger informed that she understood the Planning Commission had there 2nd meeting on this topic and it went past 10 pm and was carried over to the next Planning Commission meeting to continue to hear public comment. It will be presented to Public Works Commission and the Economic Commission before going to City Council.

NEXT MEETING DATE: October 9, 2008

ADJOURNMENT: Meeting adjourned at 12:31 p.m.

Chanelle Rogers

Public Works Department Technician

<< back