Public Works Commission Minutes - February 2009
(02-25-2009)

CITY OF ROSEBURG

PUBLIC WORKS COMMISSION MEETING

FEBRUARY 12, 2009

MINUTES

CALL TO ORDER: The meeting of the City of Roseburg Public Works Commission was called to order at 11:35 a.m. Thursday, February 12, 2009 in the City Hall Third Floor Conference Room.

ROLL CALL: Present: Chair Chris Spens, Commissioners Noel Groshong, Jim Kent, Dick Filley, Fred Dayton, Nathan Reed, John Kennedy, and Richard Weckerle

Absent: Stewart Liebowitz

Others Present: Citizen Stephen Dickinson

Attending Staff: Public Works Director Nikki Messenger, City Engineer Dick Hutton, Public Works Civil Engineer Jeff Nelson, and Public Works Department Technician Chanelle Rogers

APPROVAL OF MINUTES: Groshong moved to approve the minutes of the Regular Meeting of January 15, 2009. Motion was seconded by Reed and carried unanimously.

DISCUSSION ITEMS:

TMDL Implementation Plan: Messenger informed the City of Roseburg is required by the Department of Environmental Quality (DEQ) to adopt a TMDL Implementation Plan to address water quality issues within the South Umpqua River Basin. Roseburg’s draft TMDL Implementation Plan has been reviewed by DEQ and has received preliminary approval. Weckerle questioned the locations that the water is tested. Groshong informed there are specific miles in the river that get tested. Groshong also mentioned that there are some editorial corrections such as the reference to the river being named correctly. Filly questioned about the grant funding. Nelson informed that the grants available are pretty large and the City would have to match 1/3 of the grant amount, and the City is not financially able to afford that out of the storm drainage utility fund. Nelson informed that we would use the funds for public outreach/education components and Messenger mentioned it could also be used for any new treatment measures that are installed.

MOTION: Groshong moved to forward a recommendation to City Council to adopt the City of Roseburg’s TMDL Implementation Plan with corrections. Motion seconded by Weckerle and carried unanimously.

2009 – 10 Water Capital Improvement Projects: Hutton informed that the budget proposals for the 2009-10 budget years will soon be submitted to the budget committee and City Council. The list of proposed capital projects provided to the commission will comprise the bulk of the Water Fund Capital Outlay budget. The final project list will depend upon the result of financial analysis between now and the time the budget is submitted. Hutton briefly went over the list of projects and explained what they would entail. Groshong questioned if the projects would be done in house. Hutton explained if they are smaller projects they can be done in house but some of the larger ones will be contracted out; the city doesn’t have all the equipment that would be needed to do some of the larger projects. Groshong didn’t feel that the Design of Plant Expansion for $900,000 should not be listed under the Capital Project list. Groshong also felt that MSA didn’t look into modern technology thoroughly enough. Discussion ensued

MOTION: Dayton moved to recommend the capital project budget for the 2009-10 year be $3,675,000.00. Motion seconded by Weckerle and carried unanimously.

Dayton wanted to clarify that no funds would be expended on design for plant expansion without explicit approval from the commission. Staff agreed that no action will be taken with out bringing the topic back to the commission for discussion.

AUDIENCE PARTICIPATION: None

INFORMATIONAL ITEMS:

Transportation SDC – Verbal Update: Messenger informed that City Manager would like to discuss lowering the Transportation SDC’s given the current economic climate. Staff would like to have a joint meeting between the Public Works Commission and the Funding committee on March 19, 2009.

Water Treatment Plant Outstanding Performance Award: Messenger informed the Water Treatment Plant received an Outstanding Performance award from the Department of Human Services Drinking Water Program.

BUSINESS FROM THE COMMISSION: None

NEXT MEETING DATE: March 19, 2009

ADJOURNMENT: Meeting adjourned at 12:54 p.m.

Chanelle Rogers

Public Works Department Technician

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