Utility Commission Minutes - February 2006
(02-11-2006)

CITY OF ROSEBURG

UTILITY COMMISSION MEETING

FEBRUARY 9, 2006

MINUTES

CALL TO ORDER: Chair Phil Gale called the City of Roseburg Utility Commission to order at 3:40 p.m. on February 9, 2006, in the City Hall Third Floor Conference Room.

ROLL CALL: Present: Chair Phil Gale, Commissioners Brad Kelsay, Doug John, and Fred Dayton

Absent: Commissioner, Dick Filley

Others Present: Noel Groshong Umpqua Basin Water Association, Richard S. Weckerle, and Les Matson Dixonville Water Board Vice Chair

Attending Staff: City Manager Eric Swanson, Public Works Director Clay Baumgartner, City Attorney Bruce Coalwell, Public Works Superintendent Bill Quimby, Water Superintendent Bill O’Byrne and Public Works Secretary Chanelle Rogers.

APPROVAL OF MINUTES: Kelsay moved to approve the minutes of the January 12, 2006 meeting. Motion was seconded by John and carried unanimously.

Dayton moved to approve the minutes of the January 26, 2006 special meeting with corrections. Motion was seconded by Kelsay and carried unanimously.

DISCUSSION ITEMS:

Update on Water Line Crossing on Winchester Bridge: Baumgartner gave an update to the proposed water line crossing on the Hwy 99 Bridge at Winchester. Apparently the planned improvements at the Winchester Bridge will not structurally support a new water transmission. ODOT is investigating the potential to place the line on one of the I-5 bridges.

Update on Dixonville Acquisition: Baumgartner gave a update to the discussion that took place during the Special Utility Commission meeting, held January 26, 2006.

Discussion ensued

MOTION: John moved to recommend that the Dixonville Water Association Acquisition agreement be presented to council as proposed. Motion was seconded by Kelsay and carried unanimously. Dayton stated that due to conflict with being President of the Dixonville Water Association he would not be voting on the Dixonville System Acquisition discussion.

Presentation on Flood Damage from Recent Storms: Baumgartner presented a Power Point presentation that had recently been made to FEMA personnel, concerning damage from the recent floods. Baumgartner discussed the proposed drainage ditch through the golf course to help alleviate the flooding across Stewart Parkway, he asked for a consensus from the Commission to proceed with the design of the drainage ditch.

MOTION: John moved to recommend that City staff proceed with the design of the drainage ditch from the duck pond to the South Umpqua River. Motion was seconded by Dayton and carried unanimously.

Attendance Summary: Baumgartner informed that an attendance summary will be included in each agenda packet, this will make it easier for the Commission members to make sure they are meeting the required 75 percent attendance.

AUDIENCE PARTICIPATION:

GOOD OF THE ORDER:

NEXT MEETING DATE: March 9, 2006

ADJOURNMENT: Meeting adjourned at 5:05 p.m.

________________________________

Chanelle Rogers, Public Works Secretary

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