Utility Commission Minutes - May 2005
(08-17-2005)

CITY OF ROSEBURG

UTILITY COMMISSION MEETING

MAY 12, 2005

MINUTES

CALL TO ORDER: Vice-Chair Fred Dayton called the City of Roseburg Utility Commission to order at 3:30p.m. on May 12, 2005, in the City Hall Third Floor Conference Room.

ROLL CALL: Present: Vice-Chair Fred Dayton, Commissioners, Milt Bartholomew, Doug John, Dick Filley, Joe Brumbach, Brad Kelsay, and Phil Gale (arrived at 3:32pm)

Absent:

Others Present: Chris Berquist of MAP Engineering

Attending Staff: Public Works Director Clay Baumgartner, Public Works Civil Engineer Jennie Short, and Public Works Secretary Chanelle Rogers.

APPROVAL OF MINUTES: Bartholomew moved to approve the minutes of the April 14, 2005 meeting. Motion was seconded by John and carried unanimously.

DISCUSSION ITEMS:

Dixonville Agreement: Baumgartner informed that a draft intergovernmental agreement, between the City of Roseburg and the Dixonville Water Association, to provide City financing for Dixonville improvements was previously presented to the Commission and the Dixonville Water Association Board of Directors in separate meetings. Both parties conditionally approved the agreement, conditional upon legal review and City Council approval. The City Attorney revised the agreement from an intergovernmental agreement to a loan agreement. A copy of the revised agreement was attached, along with the review comments.

MOTION: John moved to recommend to staff to proceed with the agreement and present it to the City Council at the May 23, 2005 City Council meeting. Motion was seconded by Bartholomew and carried unanimously, with Dayton and Brumbach abstaining from the vote (due to being on the board of the Dixonville Water Association).

Kline Street Drainage/Moorea Drive LID: Short reported that the City of Roseburg has received a petition from property owners requesting that roadway improvements be constructed on Kline Street from the end of the City maintenance (where curb and gutter currently end) and go up to the intersection with Moorea Drive. The goal was to improve the street to City road standards so that the City would take over maintenance of the road. The request was that the City consider the formation of a Local Improvement District (LID). City Council granted preliminary approval of the proposed project and authorized the Public Works Director to perform the work necessary to obtain bids and file a report summarizing the bids, estimated total project cost, and the proposed assessments. MAP Engineering is currently designing the project. The roadway will be reconstructed to a width of 28 feet from face of curb to face of curb with curb and gutter on both sides and sidewalks on one side. Several storm drainage deficiencies in the City system were identified during the design process. MAP recommends that the City have storm drain system improvements constructed in conjunction with the road reconstruction. The engineer's estimate for these improvements including design and construction administration is $70,000.

MOTION: John moved to recommend that the Commission support the completion of the Storm Drainage Improvements and use of Storm Drain funds for the City's portion of the project as presented by staff. Motion was seconded by Kelsay and carried unanimously, with Dayton abstaining from the vote (due to he is doing some right-of-way work in the same area).

Garden Valley Sidewalks/Kline to Stewart Parkway LID: Short reported that there has been substantial interest in installing sidewalks on Garden Valley Boulevard from the intersection with Stewart Parkway to Kline Street. MAP Engineering was requested to provide an engineer's estimate of what the cost of the project would be including the storm drainage system upgrades that would be necessary. MAP Engineering provided two cost estimates. One estimate was for just the sidewalk-related part of the project and the other for the storm drainage improvements. They also provided a list of property owners and preliminary calculations of the assessment for each property. The estimated cost for the sidewalk portion of the project is $320,485.26 and the estimated cost for the storm drainage portion is $195,333.65. This cost would be borne by the City storm drain fund. A detailed engineer's estimate is attached for your reference, also attached for your reference were two aerial maps showing overviews of the proposed project. There are numerous issues associated with the existing drainage system that will need to be verified and rectified during the design phase of this project.

MOTION: Kelsay moved to recommend that staff present the project to the City Council for possible creation of a Local Improvement District (LID). Motion was seconded by Brumbach and carried unanimously.

Joint Meeting Confirmation: Short confirmed with the commission regarding the joint meeting requested by the Utility Commission. It is scheduled for May 23, 2005 at 6:00pm, it will be held as a City Council work session with the regularly scheduled City Council meeting following at 7:00pm. The Planning Commission and Community Development staff members have been invited.

Project Update/Schedule: Short reported that attached to the agenda packet was an update on the status of projects with Utility Commission oversight. Kelsay inquired as to how the Stewart Parkway "S" curves project is going. Short informed that we are waiting to get the traffic study report. An "updated" summary will be provided at each monthly Commission meeting in the future.

AUDIENCE PARTICIPATION: None

GOOD OF THE ORDER: None

NEXT MEETING DATE: June 9, 2005

ADJOURNMENT: Meeting adjourned at 4:10p.m.

________________________________

Chanelle Rogers, Public Works Secretary

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